Spend under control from requisition to settlement.
Requisitions, RFQs, purchase orders, contracts, goods receipts and vendor invoices flow through a single auditable process — with three-way matching built in. Purchasing policy enforced before money leaves the organisation.
One supplier record
Supplier master, certifications, contracts, performance history, payment terms — all on a single governed record with role-based access and full audit.
Three-way match by default
PO, goods receipt and invoice matched on configurable tolerance rules. Exceptions queued for review; matches posted automatically. The control is structural, not a policy memo.
Live spend analytics
Spend visible by vendor, category, cost centre, period and project. Drill-through from total spend to underlying purchase orders without leaving the system.
Native to ERP and inventory
A purchase order is the same record a goods receipt updates, the same record AP three-way-matches, the same record inventory increments. One transaction, four ledger effects.
A single source of truth for every vendor.
Supplier onboarding with structured documentation, segmentation by category, risk and strategic importance, performance history captured against every interaction. Compliance certifications tracked with expiry alerts.
- Structured onboarding — Vendor onboarding workflow with required documentation (registration, tax certificates, banking, insurance, certifications). Approval routed before the vendor can transact.
- Segmentation and categorisation — Suppliers segmented by industry, spend category, risk level and strategic importance. Segment-aware approval rules and reporting follow.
- Performance scorecard — On-time delivery, quality acceptance rate, invoice accuracy and dispute frequency captured automatically. The scorecard reads live from operational data.
- Compliance and certification tracking — Insurance, ISO, tax, ESG and industry-specific certifications tracked with expiry alerts to procurement, the vendor and the relationship owner.
Sourcing decisions with structured comparison.
Requests for quote issued to a structured vendor shortlist. Responses captured against a standard scoring matrix — price, delivery terms, payment terms, compliance — with audit trail. Award decisions traceable and reviewable.
- Vendor RFQ management — RFQs issued to a curated shortlist with standard terms, scope and deadlines. Responses captured against a comparable schema; vendor cannot answer with a free-form PDF.
- Structured bid comparison — Side-by-side comparison across vendors on price, total-cost-of-ownership, lead time, payment terms, compliance attestations. Reason codes for award decisions captured at the point of decision.
- Award and conversion to PO — Award decision converts the winning bid into a purchase order with terms intact. The audit trail links the RFQ, the bids, the award rationale and the resulting PO.
- Sourcing analytics — Sourcing effectiveness — savings against benchmark, supplier consolidation, time-to-award — reported at the category and project level.
Approval, dispatch and lifecycle in one auditable flow.
Purchase orders generated from requisitions, RFQ awards or contract releases. Approval matrix per category, amount and cost centre. Contract lifecycle — issue, amendment, renewal, expiry — managed against the same record the PO posts to.
- Role-based requisition — Purchase requisitions per role, project or cost centre. Approval matrix configurable per category and amount band. The requisition cannot escape policy at entry.
- PO issue and acknowledgement — Purchase orders generated, issued via email / EDI / vendor portal, and tracked for vendor acknowledgement. Versioned amendments with the original preserved.
- Contract lifecycle — Master agreements, framework contracts, blanket POs and release orders managed against the supplier. Renewals, amendments and expiry alerts automated.
- Goods receipt and dispute — Goods received recorded against the open PO. Discrepancies — quantity, quality, packaging — captured against the receipt with the dispute workflow that follows.
Three-way matching and controlled disbursement.
Vendor invoices captured manually, by EDI, by vendor portal or by OCR. Matched against open PO and goods receipt on configurable tolerance rules. Approved invoices posted to AP; payment runs proposed, approved and executed with the audit trail attached.
- Three-way matching with tolerance — Invoice matched to PO and goods receipt on configurable quantity / price tolerances. Within tolerance = auto-approval; outside = exception queue.
- Multi-channel invoice capture — Vendor invoices captured by email, EDI, vendor portal upload or OCR scan. All routed through the same matching engine.
- Approval and exception handling — Out-of-tolerance invoices routed to the cost-centre owner for approval or query. Disputes raised against the supplier with full transaction history attached.
- Payment run and execution — Treasury proposes payment runs on due-date and discount criteria. Approved runs executed via SEPA, ACH, SWIFT or local bank format with audit trail intact.
Live spend visibility and ongoing supplier improvement.
Spend analytics by vendor, category, cost centre, period and project — queried directly against operational data. Supplier development plans, joint scorecards and risk assessments captured against the relationship record.
- Spend analytics — Live spend by vendor, category, cost centre, period and project. Drill-through from category to vendor to PO to invoice without an export.
- Supplier development plans — Improvement plans, joint scorecards and quarterly business review cadence captured against the supplier record. Outcomes measurable; commitments traceable.
- Risk assessment — Supplier risk scored against financial health, geographical, regulatory and ESG signals. The score drives sourcing eligibility and approval thresholds.
- Audit and compliance reporting — Compliance with sourcing policy, segregation-of-duties and procurement approval limits reported in real time. The compliance answer is a query, not an internal audit project.
Built on the supervised platform.
A purchase order is one record. Across requisition, sourcing, PO issue, receipt, invoice, three-way match and payment, the record is the same. No middleware, no procurement-system-to-ERP sync, no reconciliation. The audit trail is the transaction history; the spend report is a query against it.